Taking Chicago to school

Challenge:

CPS needed a better way to manage multiple capital improvement projects for its 670 schools. Lack of common methods and tools led to limited project visibility and inefficiency. Twenty-eight percent of projects were significantly behind schedule. Countless hours were also wasted entering duplicate data into various CPS financial and operations systems.

What we did:

CPS standardized on Primavera P6 and Contract Manager. MCSI helped manage the transformation. The project team coded the system for 65,000 unique design and construction activities and worked with the IT staff at CPS to connect external partners to the system. We developed custom training and mentoring programs to teach CPS staff and external contractors the basics of the new P6 and Contract Manager systems.

Result:

Staff efficiency has increased and costs decreased by nearly $10 million per year. All participants now can “speak the same language”. Management can view all aspects of all projects from a single customized dashboard in real-time. Data entry effort has been significantly reduced; a single, accurate “version-of-the-truth” is available to inform and guide all project participants.